Event Ninja Tool that will save you hours

Have you heard of Zapier? If so, do you love it as much as I do? If not, you are in for a treat.

I came across Zapier over 12 months ago and since then I have no doubt that it has saved our team and also our clients hours upon hours of admin.

What is Zapier?
Zapier is an online tool that ‘zaps’ data from one web based app to another.

zapier
How does it work?
Say for example you are using Eventbrite to process your event registration. Each of your guests register using Eventbrite and their contact details are then available to download in excel.

Well…introduce Zapier and when someone registers for your event on Eventbrite you can have Zapier ‘zap’ their contact details into MailChimp so they are automatically added to your database. How cool!

This is only the beginning. Zapier connects with Infusionsoft, Survey Monkey, Salesforce, Google Sheets, Facebook, Twitter, Google Calendar to name a few. There are literally so many possibilities.

A few examples of how we use Zapier for events:

  1. Collect event feedback using Survey Monkey then ‘zap’ the responses into a shared Google Sheet, no more downloading the responses and emailing them, everyone has instant access.
  2. Guests register for their company conference using a Wufoo form, once they register their response is ‘zaped’ into a shared Google Sheet so our clients can access a live guest list, no downloading of reports and emailing needed here.
  3. For the above conference we are about to launch Phase 2 of the registration process and zapier will data match fields in my Google Sheet (mentioned in the point above) so the data I collect in phase 2 is automatically ‘zapped’ into the sheet next to the delegates name. SUPER COOL!

How much does it cost?
Zapier’s basic plan is free and comes with up to 5 zaps. So you can test it out on your next event without needing to whip out the credit card or gain permission to spend money.

I would love to know how you go and if you are using Zapier for something cool don’t forget to post in the comments here.

Happy Zapping
x Kim

 

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