Flashback: When signing a venue contract do you include a minimum or maximum guest number amount?

In our new fortnightly update, we an past episode of Event Ninja News to answer an important question – when signing a venue contract do you include a minimum or maximum guest number amount?

Watch today’s episode for my full description or keep reading for a quick overview.


So, the time has come to sign the venue contract and they are asking you to include the number of guests – what do you do?

We all have an idea in our head of the number of people we would LIKE to see at our events. Realistically though, this doesn’t always happen. 

Let’s say for example that you’re expecting around 100 guests and have booked a room that will easily accommodate this number. What you need to do when it comes to the venue contract though, no matter how confident you are of getting those numbers, is to be much more conservative.

In this case, I would go to contract with 50 guests. This way, you’re not going to get stuck paying for guests who simply aren’t in the room.

It doesn’t mean that you can’t increase this number. As long as you keep in close contact with your venue in the lead-up to your event  – just keep them in the loop as your numbers increase above what you have in the contract! 


Do you have any tips when it comes to signing venue contracts? I’d love to hear your thoughts. Leave me a comment below and I’ll be sure to reply.   

Keep running events, connecting people and changing lives.

x Kim


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Below are some previous episodes you may like to check out:

Should I price my event tickets to cover the cost of putting on my event?

How do you tap into a wider market to promote your event?

Save thousands with this one idea when booking group accommodation

Are you looking for a venue for your next event?
Come on over and visit us at www.venues2events.com.au to find the perfect venue for your next event.


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